ALL VENDORS APPLICATIONS will be reviewed based on date received, required documents/information and payment. Notification of acceptance will be sent to the email address on the application form by the Vendor Chairperson or Project Manager. Applications shall be available until all spaces are full. Vendors with duplicating items shall be notified of the APPROVED items by the Vendor Chairperson or Project Manager as described in the Vendor Application.

BOOTH LOCATION: The COTA Committee will assign booths for all vendors. Nanakuli Avenue residents will be allocated one (1) paid booth at or near their driveway. All registration and vending rules apply. Vendor registration is processed in the order applications are received, so the registering party must prioritize submission to increase the likelihood of securing a preferred location on the avenue. Please note that booth placements are conducted through a fair and formal process, focusing on distributing similar vendors throughout the event to ensure everyone has an equal opportunity to engage with attendees.

SET-UP/BREAK-DOWN Vendors are responsible for their own set-up and break-down, tent (no bigger than 10X10), tables, chairs and power.  The event organizer will not provide any form of power. Setup begins at 3 p.m. Please enter at the appropriate entry location for your booth. Breakdown will be announced at approximately 10:15p or as soon as HPD can direct all event goers off the roads. Failure to clean your area may result in being banned from participating in future events held by ANOH and its partners. All participating vendors must assist us in keeping the public spaces we use for hosting the event clean before, during, and after. This community process relies on our ability to keep this a clean and safe environment. A refundable deposit is required of $100 via check payable to COTA, due at the 2025 MANDATORY VENDOR MEETING.
You will need to have your area clean and rubbish free no later than 11p.  A trash bin will be provided for your use on the corner of 4th Road and Nanakuli Avenue. NO OIL ALLOWED.
NO LOUD GENERATORS will NOT be allowed. If you generator is loud you will be asked to replace it asap.

NO OPEN FLAMES UNDER THE TENT.  Grill may NOT be placed on side-walk-island. Vendors must place covering on the ground to keep the area clean/undamaged. FAILURE TO DO SO WILL RESULT IN A LOSS OF YOUR $100 REFUNDABLE DEPOSIT.

EVENT ACCESS (See Map)Each Vendor shall receive 2 Vendor Passes at the vendor meeting. No access to event without Vendors Pass. NO MOTORIZED VEHICLES (cars, moped, golf carts, scooters, motorcycles etc.) will be allowed within the event from 430pm - 1030pm.  For your safety and the safety of our neighbors (friends and family), you will not be able to leave the event until approximately 1030p. Be sure to have enough products to last the duration of the event.  For the safety of all involved  should you sell out early please do not break down your tent until the event is over. Place a SOLD OUT where all can see!  

ABSOLUTELY NO ANIMALS; EXCEPT SERVICE ANIMALS.

BLOCK CAPTAIN will be your point of contact on the day of the event. You will be notified of who the Block Captain is at the Vendors Meeting. DECEMBER 2025 at LOCATION TBD.

All Vendors shall indemnify, defend, and forever hold the Ahupuaʻa O Nanakuli Homestead harmless from and against all claims, and actions from personal damage or other legal damage/claims which may be sustained as a result of participation in this event.

TAXES, EXCISE, INCOME or any other levy on their income from this event will be the sole responsibility of the Vendor.

VENDOR PARKING is Street-side outside of event perimeters. Please do not block homeowner’s driveway, cars may be towed.

VENDOR FEE'S See Vendor Application

FOOD VENDORS ONLY: Certification of Liability Insurance showing coverage for Comprehensive General Liability Insurance including Products Liability with a minimum Limit of no less than $500k bodily injury, per occurrence and $1 million coverage, per occurrence. Ahupuaʻa O Nanakuli Homestead , Waianae Economic Development Council, City and County of Honolulu, Department of Hawaiian Homelands are to be listed on all insurance certificates as the additional insured.

Here are the addresses for the Certificate of Additional Insured:

These names must be added onto your insurance to cover the sponsors and owners of the location. Please give this information to your insurance company to have them add it to the Certificate of Insurance. You will then give a copy of the Certificate of Insurance with the added insured put on the policy to the Vendors Committee to be able to meet all the requirements to be confirmed.

    A.     DHHL (Department of Hawaiian Homestead Lands) -Property Owner

        Land Management Peter Kahana Albino

        91-5420 Kapolei Parkway Kapolei, Hi  96797

    B.     Ahupua’a O’ Nanakuli Homestead- Black Hoohuli

        PO Box 2016 Waianae, Hi 96792

    C.     City & County of Honolulu

        530 S. King St. Honolulu, Hi 96813

Any questions about the General Liability Insurance call or email info@nanakulichristmas.com, the 2025 Vendor Chair will assist you with your options for coverage and provide some suggested solutions! 

FOOD VENDORS GUIDELINES

Department of Health Permit and or Temporary Food Establishment Permit is required. Menus must be included with your application and must be approved by the Event Project Manager.

It is the Vendors responsibility to ensure compliance with the Department of Health's food handling policies and guidelines. Vendors will be asked to close their booths and leave the event if they are not compliant or are in violation of DOH guidelines, NO REFUNDS.

Make sure that you have sanitary food handling practices such as gloves and hand washing facilities (can be a water jug with a spigot and a bucket to catch the water, soap and hand towels). All workers MUST wear a MASK.  Have hand sanitizers for customers available. 

Keep hot foods hot and cold foods cold.  Keep equipment and utensils clean.  To avoid the potential for bacterial contamination, foods must be prepared in a DOH Certified Kitchen.

Only healthy workers will prepare and serve food.  Anyone who shows symptoms of disease-cramps, nausea, fever, vomiting, diarrhea, etc. or who has open sores or infected cuts on the hands will NOT be allowed in the food booth.

Workers are to wear clean outer garments.Wear masks at all times.

DOH permits must be in clear view for public viewing.

If Vendors do not comply with the CDC Health guidelines you may be suspended from vending at the Christmas On The Avenue event.

NO OPEN FLAMES UNDER TENT.  Grill may NOT be placed on side-walk-island. Vendors must place covering on the ground to keep the area clean/undamaged.